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Setup emails in Outlook

There are two ways of reading your email - either through one of the the built in Webmail readers that come bundled with your hosting packages (Squirrelmail or Horde). Or you can configure your Microsoft Outlook or Outlook Express to read your email.
 
This is a quick (non-flash) tutorial to configure your Microsoft Outlook to read your emails. .

Step 1:
In Microsoft Outlook, go to Tools->E-Mail Accounts
A window will come up looking like this:
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Choose the 'Add new Email acount' option and choose 'Next'

Step 2:
You will choose POP3 as the right option here
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Step 3:

Choose 'Add' to add a new account. You can set up as many accounts here as you need, you must just realise that they will all be downloaded into your inbox at the same time.

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Step 4:
Complete this form with the right information. Your Incoming mail server information is always 'mail.yourdomain.co.za' or 'mail.yourdomain.com' - whichever is applicable! PLEASE NOTE: When we speak of 'yourdomain' in this context, obviously we mean that YOUR OWN domain name must be used in the place of 'yourdomain'.

The outgoing mail server (SMTP) can also be mail.yourdomain.co.za OR the SMTP server of your Internet Service Provider (for Telkom ADSL, it is often mail.saix.net).

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Step 4:
You then have to click on the "More Settings" button.

The first tab is General information. Complete the relevant info and remember to use your email addres here that you are busy setting up as the "Reply Email". This field can also be left blank.

The second tab is important - this is the outgoing server information. Set it up as per the example below IF your POP3 server and your SMTP server are the same.

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The fourth tab once again has an important setting. The option circled in red determines whether your email remains on the server or is physically downloaded to your machine.
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What is the difference, you may ask?

If you choose to download the emails to your physical PC it means that:


1. The emails are now only physically located on your PC and you will not be able to read them by making use of your CPanel Webmail reader. Choose this option if you are never going to travel and if you are the only one ever going to access this email account.

If you choose to leave the emails on the server it means that:
1. You can still read these emails from anywhere and from any PC through your web based email reader
2. These emails take up space on our webhosting server. If you are expecting to receive large emails, this might become a problem since it will quickly use up your allocated webhosting space! A compromise is to leave the emails on the server for a couple of days, as in this example. Please note that this could still mean that you might use up your hosting space allocation quickly if you receive large emails in succession.

Last step:
Return to the main 'Internet E-mail settings window and choose 'Test Account' - it should try and read and send a test email and according to the results you will be able to see whether your account has been successfully created.